Visitor Management

TimeVue Visitor Management System – First impressions count

Our TimeVue visitor management system is designed to be used on a touch screen computer or tablet device at reception. The opening screens are fully customisable to enable you to create a good first and lasting impression on your visitors each and every time someone visits your premises.

The customisable screens give you the opportunity to display your corporate image at its best using your logo, mission statement, brochure or video presentation. You can record acceptance of health & safety requirements and fire procedures. You can also present your visitor with digital forms and questionnaires to be filled out and signed etc.

Visitor Sign In – How it works

You can choose to use the visitor management system as self service or receptionist operated. The following example presumes a self service configuration using a touch screen.

Upon arrival at your reception area, your visitor will be greeted with your chosen bespoke opening screen, with a prompt to register their arrival, by clicking on a sign in button. Further simple onscreen prompts lead your visitor through the signing in process.

These screens can be customised to your specification, but will include the collection of basic data such as first name, last name, car registration, name of the Company they’re representing and from a drop down list the name of the person with whom they have an appointment.

Their contact will be emailed notifying them of their visitors arrival at reception, the visitor will then be instructed to collect their badge or sticker from the printer situated next to the touch screen console.

The visitor is immediately registered as being present on the premises for fire reporting purposes and may also be issued with an access control fob or card, to allow access control to certain areas of the building. If the touch screen has a camera, this will be automatically be used to capture a photo which can be printed out on the badge or sticker if required.

To sign out the visitor simply chooses the sign out button on the touch screen and chooses their name from a drop down list. And are removed from the fire roll call register.

Category: Access Control Systems

Description

Visitor Management System – Key features

Customisation of the opening visitor management screen
Opening screen can display your company logo, brochure or video
Visitor is automatically added to the Fire Roll Call report
Any tablet device can be used as long as it will run a web browser
Keyboard and mouse can be used instead of a touch screen
Display your emergency evacuation procedures and acceptance off
Present digital questionnaires to be completed and electronically signed
Automatic email notification to the person being visited
Automatic print out of a visitor badge with photo ID
Capture of a photo image which is stored with their login details
Report output of visitor attendance by chosen date & times
Android app available for use with Android tablets
Onscreen Attendance Display panel to show visitors signed in with photo display

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We listen

And we’ve been doing that for the past 30 years. So we think we’re pretty sharp here at facetime when it comes to understanding our customers needs. So whether you’re looking for an “off the shelf fix” or a “tailor made solution”. Our long and varied experience in the time and attendance industry and our own development team, allows us to offer a unique software development service in order to fulfil your bespoke programming requirements, or specific reports you may require no matter how complex or individual they may be. Our ability and willingness to help you succeed, we believe, is the cornerstone of our success and keeps customers coming back time and time again.

We help

Upon receiving your enquiry, we can arrange a free online software demonstration and a friendly informal discussion to ascertain your requirements. We’ll then send you a detailed quotation which will include our understanding of your expectations and what you require from our system. We offer onsite installation and software training or if you prefer, in some instances we can supply by mail order and provide remote installation and software training using online screen sharing & telephone support. With an average customer life span of 25 years, we hope our philosophy and approach will continue to create many more mutually beneficial relationships that will stand the test of time.

We support

To keep service support costs under control, we can provide keenly priced support agreements to ensure you always get the most from your new time and attendance, door access control, fire roll call or job costing system for many years to come. Ongoing support is provided by telephone or our online screen sharing service. Site visits are all covered too under our comprehensive service cover agreements. And for customers who want ease of use from any location across multiple devices and automatic updates, we can offer SaaS (Software as a Service) using our own UK based secure cloud hosted servers. So call us today – we’ll always take the time to listen, help & support you.